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Executive Assistant

in Dublin, OH

Executive Assistant Job

Job Description Job Attributes+

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  • Job ID

    07c4d310-ce84-4b93-96b2-2d8b076d4639

  • Req #

    20119386

  • Job Location

    7000 Cardinal Place
    Dublin, OH 43017, US

  • Job Category

    Business & Administrative Support

  • Job Type

    Regular

  • Schedule

    Full time

Job Description – Executive Assistant

What Administration contributes to Cardinal Health
Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities.

The Executive Assistant is responsible for performing a variety of administrative activities in support of their assigned executives (President/SVP/VP). May design processes to enhance work flow. Will serve as the administrative liaison with others within and outside the company.
 

Responsibilities

Maintain executive calendars, including but not limited to: management of daily executive schedules, quickly responding to schedule changes, coordinating multiple executive schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.)Maintain confidentiality of executive communication, projects and workCoordinate global travel including the booking of all flights, hotels, car service, etc. for conferences, and other external and internal events and meetingsCommunicate with members of senior leadership team and other key business partners and vendorsManage and prioritize multiple projects simultaneously while meeting deadlinesAbility to use and create Excel, PowerPoint, and Word documents and presentations utilizing data or input provided by staffPrepare and submit expense reports for executive staff members as requestedReview expense reports as executive delegate which requires familiarity with all T&E policiesCoordinate departmental staff meetingsAssist with coordination of meetings at tradeshows for executive staff members, as appropriateScreen incoming calls/inquiries and handle independently where possibleOther administrative support duties (i.e. functional support during key projects), as assigned


Qualifications

Bachelor’s degree, preferred, or equivalent combination of education and professional experience6-8 years of executive administrative assistant experience in a related field, preferredProficient in Microsoft Office programs and OutlookSelf-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts)Proficient verbal and written communication skillsFlexible in approach; ability to work extended hours when requiredWork proactively, learn and adapt quickly, and enjoy working in a fast-paced and changing environmentAbility to interface with employees at all organizational levels, especially c-suiteAbility to escalate issues when necessaryStrong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activitiesDetail-oriented and able to work with a high level of confidentiality


What is expected of you and others at this level

Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignmentsComprehensive knowledge in technical or specialty areaAbility to apply knowledge beyond own areas of expertisePerforms the most complex and technically challenging work within area of specializationPreempts potential problems and provides effective solutions for teamWorks independently to interpret and apply company procedures to complete workProvides guidance to less experienced team membersMay have team leader responsibilities but does not formally supervise

Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

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